Vendor Information for RiverFest & Craft Show
September 26 & 27, 2020
Due to the COVID-19 pandemic, we are making a few changes! RiverFest (originally set for June) is postponed to September and to be combined with the Fall Arts & Crafts Show. That’s right, two amazing events will converge into one spectacular weekend festival.
Vendors accepted into the June RiverFest have been invited to roll over their application and fees to the September festival. Those vendors who cannot attend the fall show or have already applied to the fall show will have their June fees refunded.
Below is helpful information for all exhibitors participating in the Occoquan RiverFest & Craft Show, September 26 & 27, 2020. This information is emailed to all participants once accepted in the show, along with information on your specific booth location. If you are a participant in the festival and do not know your booth number by mid-September, please contact the Event Director. Please make note of the show’s policies below; all rules and regulations must be followed by all participants.
I ♥ OCQ
We invite our accepted vendors to share in the festivities by creating a special one-of-a-kind or limited-edition item to display and sell at their booths depicting what Occoquan means to them. To participate, email a photo or two of your special item(s) by September 15th to email@example.com, and your business and item(s) will be highlighted on a gallery page on the Town’s website and Facebook pages. You will also be presented with an I ♥ OCQ badge to display at your tent throughout the craft show weekend and your booth space will be emphasized on the town’s brochure map with the same icon. Early entrants’ photos may be used in festival promotional materials.
RiverFest & Craft Show will be open to the public from 10:00 a.m. to 8:00 p.m. on Saturday, and from 10:00 a.m. to 5:00 p.m. on Sunday. Visitors to the festival will park at the designated lots (see below) and will be transported by shuttle into Town to attend the show. Even though the show does not officially open until 10:00 a.m., visitors usually begin arriving at 8:00 a.m. The Town Hall bell will indicate the start and end of each day’s show, as well as any emergency situation including weather warnings during the show.
The Show will take place RAIN OR SHINE. The Town will provide overnight security to patrol the streets. You do not have to clear your site Saturday evening, however, the Town is not responsible for securing individual tents or properties. The town police will be in contact with local weather authorities and notify the Events and Community Development Director of significant weather affecting the show.
Complimentary coffee and pastries will be served at 7:00 a.m. on Saturday, and at 8:00 a.m. on Sunday in the Occoquan Town Hall basement, located at 314 Mill Street. We’d love to see you there!
RESTROOMS AND BREAKS
A variety of food vendors and portable restrooms will be located throughout the event area for your convenience. Show volunteers are identifiable with designated t-shirts or vests and will be available to assist you should you need to take a break. A booth sitter will watch your booth to prevent theft and inform customers you will return shortly; however, they will not conduct transactions on your behalf.
A First Aid Station will be located near the church on the corner of Commerce and Washington Streets at the main entrance to the show. In case of emergency, call 9-1-1. Evacuation Map
If you need to contact a show official prior to the start of the show, email firstname.lastname@example.org or call Julie Little, Events and Community Development Director, at (703) 491-2168.
STAYING IN NORTHERN VA
There are a number of AirBnbs right in Occoquan. See their website for details on specific accommodations.
Special rates are also available at area hotels:
Hampton Inn Potomac Mills/Woodbridge
Fairfield Inn & Suites Potomac Mills/Woodbridge
- While vendors may cancel at any time, once accepted, there are no refunds for application fees, unless a festival is cancelled by the Town of Occoquan.
- This outdoor event is held RAIN or SHINE.
- Booth space numbers are not guaranteed from year to year.
- Each vendor is responsible for their own display materials. Tents, tables, and chairs are not provided. There is no electricity or water provided to vendors by the Town.
- Only artists accepted into Occoquan festivals are permitted to participate. Subletting, selling, or giving space to anyone is not permitted.
- Vendors may only exhibit the craft medium for which they were selected.
- Vendors must participate and have their tables staffed for both days for the full duration of the show. Unless prior approval is granted, those who fail to participate for the full duration of the show will be banned from future shows.
- Vendors may not distribute material outside of their designated booth space and are not permitted to loudly solicit visitors into their exhibit space. Amplified music is not permitted, with the exception of entertainment contracted by the Event Director.
- All work and displays must stay within the designated booth space. No boxes, extra merchandise or debris should be visible.
- Exhibitors are expected to clean up and dispose of trash around their site throughout the day and each evening before leaving. Those in violation of this rule will be fined a $200 clean-up fee. For Food Exhibitors, deposits will be held until cleanup is reviewed and approved by the Event Director.
- No vehicle traffic is permitted in the show area on Saturday between 8:00 a.m. and 6:30 p.m. and on Sunday between 8:00 a.m. and 6:00 p.m. Please follow the direction of public safety officials and show personnel during load-in and load-out operations.
- There is no smoking in tent spaces. Pets must be leashed within the tent space and must not be a nuisance to other vendors or show patrons.
- Rude, aggressive, obscene, or abusive language and/or threatening or actual physical restraint and/or abuse of another vendor, staff, or general public is strictly prohibited and will result in immediate removal and banishment from participation in future shows.
- Follow directions of show personnel, clearly identifiable in marked attire and/or vests.
- All local laws must be followed.
- Exhibitors may begin setting up after 9:00 p.m. on Friday night, provided no vehicles are blocking their site. Vendors are not permitted to enter businesses to request patrons or employees to move their vehicles to allow set up prior to official road closures. Roads will be officially closed to vehicular traffic at 2 a.m. on Saturday morning. You may also set up Saturday morning but note ALL CARS need to be removed from town streets NO LATER THAN 8:00AM.
- Unload as quickly as possible, remove your vehicle from Town streets and then proceed with setting up your booth. Please show courtesy to your fellow exhibitors.
- Set exhibits as far back from the center of the street as possible, but do not block sidewalk or “creep” into the street. Walkways, corners, and sidewalks must be kept open for access to shops, to facilitate foot traffic and to provide emergency access.
- All spaces are 10X10 and clearly marked on the curb; tents must be placed within the red dots located on the curb. All boxes, tents, and merchandise must be within the designated 10X10 space.
- Only one vehicle per exhibitor will be allowed in Town at a time.
- Vendors are responsible for their own shade, rain gear, chairs, set-up, tent weights, leveling devices and any other items needed as part of an outdoor event. As this is an outdoor show and unexpected weather situations do occur, all tents must be weighted.
Vendors may freely park at designated lots listed below and will be transported by shuttle into Town. Each vendor will be allocated a Vendor Shuttle Bus Pass for this purpose. The shuttle will begin at 7 a.m. and will end approximately 1 hour after the show ends. Please note that the Vulcan Materials Lot is no longer available.
123 Commuter Lot
Corner of Route 123 & Old Bridge Road, Woodbridge
Drop off/Pick Up at Footbridge by River Mill Park
Lake Ridge Commuter Lot
Corner of Old Bridge & Minnieville Roads, Woodbridge
Drop off/Pick Up located at Mom’s Apple Pie
I-95 Commuter Lot
Just off I-95 and Route 123, Woodbridge
Drop off/Pick Up located at Mom’s Apple Pie
Yellow Lot: (no vendor parking)
Workhouse Arts Center
9518 Workhouse Rd, Lorton
Drop off/Pick Up under the Rt 123 Bridge
- Alternatively, limited in-town parking is available in two vendor-designated parking lots within the event area. These spaces are available for rent on the craft show application or through the Event Director on a first come, first serve basis. Once a vehicle is parked in any of these lots, it must stay for the duration of the show each day until security deems the streets cleared of pedestrian traffic. Spots are limited and are reserved on a first come, first serve basis. A parking permit will be allocated to those who choose to rent a space. Anyone who parks in these designated spots without a permit will be towed. Vehicles with trailers that require two parking spaces will need to rent two parking spaces.
- No parking is permitted on Town streets, alleys, and driveways during the festival.
- If you have to close your booth early Saturday or Sunday for any reason, notify the Events and Community Development Director for approval in advance. If you depart the show without notifying and obtaining approval from the Director, you will not be allowed to participate in future shows.
- Completely break down your exhibit PRIOR to bringing your vehicle into Town. Pull back from the center of the street, i.e., pack stock, collapse tents, tables and display stands, then bring vehicle into Town.
- Never block the center of the street. Leave an open lane for traffic flow.
- Please cooperate with all Traffic Director requests.
Our goal is a successful and pleasant experience for all: exhibitors, vendors, merchants, and the public! Thank you for your cooperation, and have an enjoyable weekend in Occoquan!