2023 Festival Sponsorship Opportunities

For over 50 years, (except for 2020), Occoquan has hosted at least one craft show in our historic riverfront town. Each year, we also host multiple town events that have become traditions in Occoquan.

With these exciting offerings, comes an opportunity for us to involve community partners in these historically well-attended events. Most activities at our events are free to the public, making your contribution even more important.

Several advertising opportunities exist as well. Consider a spotlight in our popular quarterly Visitor’s Guide publication that contains information about upcoming events, helpful tourist information, and timely articles pertaining to the town businesses and events. Additionally, advertising in our useful festival programs enables businesses to reach thousands of craft show attendees. These programs are provided to all show goers to help them navigate the festival.

Wondering how your business can play a critical role in Occoquan’s arts and crafts festivals and other town events? Contact the Events Director for more info at jlittle@occoquanva.gov.

Vendor Contact Information

Company Name

Name

First

Last

Address

City

State/Province

Zip/Postal

Country

Cell, day of (no dashes or dots, i.e. 5715726761)

Which festival are you interested in sponsoring?

RiverFest & Craft Show, June 3 & 4, 2023

Fall Arts & Crafts Show, September 23 & 24, 2023

Social media handles: IG, FB

FESTIVAL SPONSORSHIP OPPORTUNITIES

Our festivals offer customizable ways for your organization to engage with a profitable audience through sponsorships. You can choose assets/activations from the list below, or design your own!

PRESENTING SPONSOR (2 available) $25,000

Available for RiverFest & Craft Show or Fall Arts & Crafts Show
Category exclusivity
Unlimited number of sponsorship assets/activations
Naming rights (e.g., RiverFest presented by [your company])

CORE SPONSORSHIPS (unlimited)

Core sponsorships are opportunities that help us fund festival-specific
areas. Number of assets included depends on level of support.
Reservoir Sponsor $10,000
Tributary Sponsor $5,000
Basin Sponsor $2,500
Watershed Sponsor $1,500
Vendor Sponsor $1,000

SPONSORSHIP ASSETS

Event Merchandise
Booth(s) at Events
Raffles and Giveaways
Banners and Signage
Music and Entertainment
Employee Outings
Venue Product Displays 
Food and Drink
Flags and Banners
Volunteers
VIP Lounge
VIP Gift Bags
Ads in Event Program
VIP Parking

FESTIVAL SPOTLIGHT SPONSORSHIPS

Spotlight sponsorships are a unique way for your business to host a specific part of the festival. Specific assets depend on level.

BEER AND WINE GARDEN ($5,000)

River Mill Park is a haven of food and entertainment during our festivals. Throughout the weekend, bands play free concerts, while patrons enjoy local food options and alcohol vendors.

SHUTTLE SPONSORSHIP ($5,000)

Roughly 5,000 patrons take shuttles into town during our weekend festivals. By sponsoring one of the three shuttle routes, your company logo will be in front of visitors throughout the weekend.

CONSERVATION (Spring) AND IMAGINATION ALLEY (Fall) $2,500

As we are a river town, Conservation Alley in the spring focuses on preserving our natural resources and brings together vendors and activities that support conservation. In the fall, Imagination Alley provides a dedicated space for families to create art together.

VENDOR BREAKFAST $1,000

On Saturday and Sunday morning, a special breakfast is hosted for the 250 participating vendors. In-kind donation option available.

SPONSORSHIP OPPORTUNITIES FOR OTHER TOWN EVENTS

Become a Presenting or Series Sponsor for one of our community events, or pick a Spotlight to host a specific event.

SERIES SPONSORSHIP ($5,000)

Sponsor the full season of Trivia Night or Music on Mill.

Music on Mill
Saturdays, May – August
May through August the Town hosts an outdoor concert series in River Mill Park, featuring local bands and a varied genre. Concerts are free to the public.

Trivia Nights in River Mill Park
Fridays, May – October
The Town hosts Trivia Night in River Mill Park. Held on one Friday per month, May through October, in River Mill Park. Teams of contestants share their knowledge about a variety of topics in a fun competition.

TOWN EVENT SPONSORSHIP ($5,000)

Become a Presenting Sponsor for one of four Town Events:
Peep Week
April 4 -8 , 2023

Discover Occoquan
August 19 – 20, 2023

Spirits & Spirits
October 27 – 28, 2023

HolidayFest
November 18 – December 3, 2023

TOWN EVENT SPOTLIGHT SPONSORSHIPS

Spotlight sponsorships are a unique way for businesses to host a specific event. Specific assets depend on level.
Artisan Market Sponsor (HolidayFest) $2,500
Costume Parade & Contest Sponsor (Spirits & Spirits) $2,500
Halloween Movie in the Park Sponsor (Spirits & Spirits) $2,500
Tree Light Sponsor (HolidayFest) $1,500
Santa Arrives by Boat (HolidayFest) $1,500
Shuttle Sponsor (each event) $500

Sponsorship Payment

Festival Core Sponsorships

Festival Spotlight Sponsorships

Town Event Sponsorships

Image Upload and Business Description

Upload 2 or 3 photos that represent the predominance of your business, to include a hi-res version of your logo.

File Upload

Maximum upload size: 516MB

If you having any trouble uploading photos, please email them to jlittle@occoquanva.gov with “Sponsor Photos” in the subject line.

Business Description

Procedures and Policies

Payment Policies

Full sponsorship payment for RiverFest is due April 30, 2023. Deadline for the Fall Arts & Crafts Show is July 31, 2023.
If paying with credit card, please submit your information at the bottom of this form.

If paying with check or money order, make payable to TOWN OF OCCOQUAN. Mail to PO Box 195, Occoquan VA 22125. Indicate business name on check. Checks will be deposited upon receipt. 

*Festival Sponsors must commit one month in advance of the show for inclusion in printed materials, Volunteer T-Shirts, and Sponsorship signage and banners.

Event Policies

While vendors may cancel at any time, there are no refunds and no transfers from one show to another.

No booth spaces are ever guaranteed from year to year.

This is an outdoor event and is held rain or shine.

Vendors are responsible for their own power, internet connection, shade, tent, tables, chairs, weights, leveling devices, rain gear, and any other items needed as part of an outdoor event.

All tents must be weighted to prevent them from blowing during a gust.

Only vendors accepted into this show are permitted to participate.  Sharing space with anyone is not permitted.

Activities and displays must be appropriately family-friendly and are allowed (or not) at the discretion of the director.

Vendors must participate and have their tables staffed for both days for the full duration of the show.

Vendors may not distribute material outside of their designated booth space and are not permitted to loudly solicit visitors into their exhibit space. Amplified music is not permitted, with the exception of entertainment contracted by the Event Director.

All work and displays must stay within the designated booth space. No boxes, extra merchandise or debris should be visible.

Each exhibitor is expected to clean up and dispose of their own trash throughout the day and each evening before leaving. The Town does not provide trash service for empty vendor boxes and other trash.

No vehicle traffic is permitted in the show area on Saturday between 8:00 a.m. and 6:30 p.m. and on Sunday between 8:00 a.m. and 6:00 p.m.

There is no smoking in tent spaces.  Pets must be leashed within the tent space and must not be a nuisance to other vendors or show patrons.

Rude, aggressive, obscene, or abusive language and/or threatening or actual physical restraint and/or abuse of another vendor, staff, or general public is strictly prohibited and will result in immediate removal and banishment from participation in future shows.

Follow directions of show personnel, clearly identifiable in marked attire and/or vests.

All local laws must be followed.

Vendor Signature

By signing this document, I acknowledge that I have read and understand the Policies provided above. I represent and warrant that I own or have a legal right to use any copyrights related to work that I market or sell. I agree to be responsible for the collection and payment of Virginia State Sales Tax. I also understand that while vendors may cancel at any time, there are no refunds once the application has been approved and processed unless the Town of Occoquan cancels this event for health or safety reasons.

Signature

Clear

Comments

Payment Method

Credit card (3% service fees)

Check or money order (no service fees); Mail to Town of Occoquan, PO Box 195, Occoquan VA 22125.

Subtotaled Payment

Convenience Fee

Total Fees (including 3% convenience fee)

Payment by Credit Card

Billing Address

City

State/Province

Zip/Postal

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